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Information
for
Faculty/Staff
Frequently Asked Questions
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Class
Scheduling
Grade
Rosters/Grading
Adding/Dropping
Classes
Incompletes
Reports
Academic Adjustment
Forms
2nd Degree Transfer
Credit Request Form *Note: This is NOT a 2nd Degree Check Sheet!
2nd Degree Check
Sheets
Degree Progress
Report (DPR)
Graduation
Transfer Credit
Test and Military
Credits
Security
System
Questions
Miscellaneous
It is
if the grading basis for the particular course has been approved through the
curriculum process to be offered Pass/Fail. University wide
classes may be offered as Pass/Fail or graded (unless specified in the
course description). However, the grading basis needs to be determined
at the time of class schedule development. Once students begin
registering, the grading basis cannot be changed.
Can graduate students in my undergraduate class receive graduate credit for the
class?
If the Graduate Council
has approved the class it can be offered for graduate credit.
As of
Spring 2007, the Registrar’s Office will no longer be
sending out paper grade rosters. Final grades must be submitted online via
BroncoWeb.
Assign that student the
grade of F. Upon submitting the grade online, indicate on
the "F Grade Page" that the student never attended class.
Click on the
"Questions? Ask the Registrar's Office" link at the bottom of the grade roster
to send an email to the Registrar's Office. Be sure to indicate the
student's name & id number, as well as the class, and someone from the
Registrar's Office will look into the issue and get back to you.
The system does not allow you
to submit a grade
roster with a missing grade.
Grades
can be submitted online via BroncoWeb.
We do not
accept faxed grades. As of Spring 2007, all grades must be submitted
online via BroncoWeb.
Click on the "Questions? Ask the Registrar's Office" link at the
bottom of the grade roster to send an email to the Registrar's Office. Be
sure to indicate the class number and the correct grading basis, and someone
from the Registrar's Office will look into the issue and get back to you.
Do not submit grades with the incorrect grading basis.
Prior to the official grading deadline at the end of each semester, grade
changes can be made online via BroncoWeb. To change a grade
after the official grading deadline, you must
complete a paper Grade Change Card. These
cards can be obtained from your department or the Registrar’s Office.
Back to Top
Grades are available to
students, on BroncoWeb, the minute you click Submit on the
online grade roster.
To
better serve students. The Registrar’s Office must run several processes
to make grades “official”. Grades must be declared official before
financial aid can be disbursed, before transcripts can be sent or degrees can be
awarded.
Faculty Initiated drops for
nonattendance are due to our office during the first week of the semester.
Students need to submit a
completed “Appeal To Drop After the Deadline” form to the Registrar's BroncoWeb Help Center
in the Administration Building room #110. This form is available on
our web page under the Forms
link.
To give a student a grade
of Incomplete, you must record an ‘I’ on the grade roster and enter the contract
information on the Incomplete Contract Page. The Incomplete Contract Page
will automatically appear after submitting grades if you assign a student a grade of Incomplete.
The student will receive an email that they have a Registrar's To Do Item on
BroncoWeb and the student will have access to the Incomplete Contract terms.
You must submit a grade
change card to the Registrar’s Office. An I to an F grade change requires
the signature of the Faculty member only. The Department Chair need not
sign.
If at the end of one
year, no Grade Change card has been received by the Registrar’s Office, an
F will automatically be posted. No action is needed on your part.
This report indicates
which students have outstanding incompletes from the previous year, and is sent
as a reminder to faculty. Students receive a letter of reminder at the
same time. These reminders are sent one week before continuing students
begin registering.
What format are they in?
- see grid below
When will I receive these reports?
- see grid below
Who are the reports sent to?
- see grid below
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Name of Report
|
Distribution Format |
When? |
Distribute to: |
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Class Lists |
PDF - Paper |
Beginning of semester
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Departments |
|
Major Field of Interest
Report |
PDF - Electronic |
10th day |
Provost, Deans, Associate Deans. Chairs, Institutional Research, CC
Admin Assist. |
|
Advisor Report |
Excel - Electronic |
After 10th day |
Provost, Deans, Associate Deans, Chairs, Institutional Research, CC
Admin Assist. |
|
No Advisor Report |
Excel - Electronic |
After 10th day |
Provost, Deans, Associate Deans, Chairs, Institutional Research, CC
Admin Assist. |
|
Incomplete Grade Report |
PDF - Paper |
Before continuing students begin registering
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Letters sent to students and departments |
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Deans List
(by Department or by
City, State) |
PDF & Excel - Electronic |
End of semester |
Provost, VP Student Affairs, Deans, Associate Deans, CC Admin Assist. |
|
Class & Faculty Load
Report |
PDF Electronic |
End of semester |
Provost, Dean of Enrollment Services, Deans, Associate Deans, Chairs,
Institutional Research, CC Admin Assist. |
|
Grade Distribution
Report (by Course, Instructor, Discipline and Career) |
PDF & Excel - Electronic |
End of semester |
Provost, Deans, Associate Deans, Chairs, Institutional Research, CC
Admin Assist. |
|
Contingency Report |
PDF - Paper |
End of semester |
Departments |
All
query requests must be made via our
On-line Query Request Form.
Please plan on a minimum of 2-business days turnaround depending on resources,
time of year, and the complexity of your query request. Please be as
thorough as possible when defining your criteria; requests for clarification
will delay your results. All report output will be provided electronically
via email in Excel format.
The
Contingency Report shows all currently enrolled students for a given course who
were enrolled in one or more of the prerequisites to that course in the prior
semester and did not receive a passing grade. Students appearing on this
report
will not automatically be dropped from the course. The instructor
or department must submit a request for administrative withdrawal by the Friday
of the first week of classes, in order to drop the student. This report is
sent to the department of the course.
Class
rosters are printed and distributed one week prior to the start of the semester.
For the most current and up to date information access your on line class roster
on BroncoWeb.
An
equivalency should be done when a course taken at a different institution is
considered to be the same as a course taken at Boise State. Option one of the
academic adjustment form should be used for this. A substitution should be done
if a transfer course does not match the course we offer at Boise State, but is
close enough to fulfill the graduation requirement. A substitution is also done
when using a different BSU course to fulfill a graduation requirement (i.e.
using PHIL 201 in place of GENBUS 441). Option two of the academic adjustment
form should be used.
The required
signatures are indicated on the form. Please note that all signatures are
required before the form will be processed.
The form is
located on the Registrar’s Office website under the
forms link. The form is interactive.
Completion of
this form will initiate the process of allowing some transfer courses to be used
as requisites and recognized by BroncoWeb when the student registers for courses
The form is
located on the Registrar’s Office website under the
forms link. The form is interactive.
The chair of
the 2nd degree program signs.
Only courses
that will be required for prerequisite purposes. (i.e. For a student pursuing a
2nd degree in English, ENGL 102 will be needed as a prerequisite to
all upper-division English courses. ENGL 102 should be listed on the form.)
The 2nd
degree check sheet is used to notify the Registrar’s Office of those courses
that a student must take at Boise State to earn a 2nd degree.
There is no
standard 2nd degree check sheet. Each department is responsible for
creating their own form. Some departments use a standard checklist others prefer
to use a memo method; simply listing the courses required for the 2nd
degree on letterhead. Either is acceptable.
The advisor,
when meeting with a student, may complete the form. The chair of the department
should then sign it.
A DPR is used for degree
planning and advising. It compares the courses a student has taken to the
requirements for their degree and shows what they still need to graduate.
You run the DPR
on BroncoWeb. You can run it either for an assigned advisee or for a new/drop-in
advisee.
What do I do if I am having problems running or understanding the DPR?
If you have
questions concerning the DPR, there are several options available to you. You
can click on the help button. This will take you to the degree progress help
documentation. You can click on the Ask a Graduation Evaluator link. This
will send an email to a graduation evaluator. You may email direct to
degreeprogree@boisestate.edu. An evaluator will get back to you within 48
hours. If you need immediate assistance, you may contact Mandy Nelson at
426-1294 or Mark Damm at 426-2870.
Students should
apply the semester before they intend to graduate.
How long will it be before a graduation evaluation is processed? Will I be
notified?
Evaluations are
done after the 10th day of classes of the semester in which the
student plans to graduate. Students are sent a letter informing them of their
graduation status. Either a valid candidate for graduation, meaning they are
enrolled in everything they need to graduate, or a move letter, meaning they
still have outstanding requirements and will not graduate in that semester.
Nothing is sent to the advisor.
In February
2005, the university announced that students transferring in an academic
associate degree from any regionally accredited institution will be considered
core certified at Boise State. If a student transferred in with an associate
degree prior to February 2005, they must contact the Registrar’s Office to have
the core certification marked on their records.
If a student is
core certified, they are not required to complete any core requirements at Boise
State. However, if there is a specifically required course within the core of
their major (i.e. PSYC 101), the core certified student must fulfill this
requirement.
“xf” is used to
indicate that the transfer course was not an equivalent to a Boise State course
and was transferred in a elective credit.
When this
happens, an adjustment is made to the students’ degree progress report
indicating that they need an increased number of upper-division credits at Boise
State.
University
policy only allows for 70 credits of transfer work from a community college to
be used for graduation. If a student transfers in more than 70 credits, they
must make up the excess credits in order to graduate. (i.e. If a student
transfers in 80 credits from a junior college, they will have to make up the 10
credit overage. They must have a total if 138 credits in order to graduate.)
Boise State
uses an outside service to evaluate international credit. We send transcripts to
World Education Services. The transcripts are sent after the 10th
day of classes and typically take six weeks to be completed.
If a student is
currently enrolled at Boise State, test credit is entered when it is received by
the Registrar’s Office. If the student has never attended, test credit is
entered after the 10th day of classes of their first semester.
The Credit for Prior Learning Brochure provides a full listing of the
test credits that Boise State accepts and can be found on the Registrar’s Office
website
http://registrar.boisestate.edu/
under the publications link.
Yes. This can
be done with an academic adjustment form.
Yes. Boise
State awards credit based on the American Council on Education (ACE)
recommendations. Students must initiate this process by submitting a transcript
or DD214 to the Registrar’s Office.
You
can login to BroncoWeb at
http://broncoweb.boisestate.edu/
You should have been notified by HR of your UserName and password at the time of
your hire. If you are an instructor that is not paid by Boise State, you
should have received this information from the Registrar’s Office shortly after
being assigned as the instructor of the class.
If you
do not know your UserName and password, please call the BroncoWeb Help Line at
426 BWEB (2932) and choose option 4, or you can contact the Campus Help Desk
directly at 426-HELP (4357).
To obtain access to PeopleSoft Back office general inquiry you must complete
an OIT Account Request Form. The form can be found at
http://webtest.boisestate.edu/accountrequest/
Please
refer to our online Guide to BroncoWeb. It can be found at:
http://registrar.boisestate.edu/Guide-to-BroncoWeb.htm
We are
currently working on an upgrade of our PeopleSoft student system.
Forms
can be found on our webpage under the
Forms link
Last reviewed 07/02/2007
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