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Graduate Student Policy

Policy: Failure to Meet Expected Date of Graduation

The Graduate College and the Registrar's Office have initiated a policy and related procedures to address a graduate student's failure to meet the expected date of graduation.

Policy: The graduation date for graduate students will be allowed to change twice. If the student does not complete the degree requirements after the second date change, the Registrar's Office will place the student´s graduation file on Inactive Status.

Procedure for Moving of Graduation Date: The Registrar´s Office will notify the student, via BroncoMail, with an e-mail copy to the advisor, the program coordinator, and the Graduate College, that the expected date of graduation has been moved to the next available graduation date because the degree requirements were not completed. The notification will also state that the student will be allowed one additional move and if the student does not meet all deadlines to graduate by the new date, his/her graduation file will be placed on Inactive Status.

Procedure for Inactive Status: If a student's graduation file is placed on Inactive Status, the Registrar's Office will notify the student via BroncoMail, with an e-mail copy to the advisor, the program coordinator, and the Graduate College. The e-mail will state that in order to become eligible for a new graduation date, the following steps are necessary:

• The student must contact his/her advisor and program coordinator and request that they review the student's program, help the student design a schedule for completion, and choose a realistic graduation date. The program coordinator then notifies the Registrar's Office in writing of the new expected date of graduation.
• The notification from the advisor or program coordinator with the new graduation date must arrive at the Registrar's Office prior to the deadline to apply for graduation (this deadline is published in the university Graduate Catalog). However, a new application is not required, nor is an additional diploma fee.

The e-mail from the Registrar's Office to the student will also state that although the graduation file is on Inactive Status, the student will still be eligible to register and attend classes unless there is a hold on registration related to some other matter.